Setup

Address

This menu item allows you to view the contact details of the participant's workplace. SEKK maintains up to 3 addresses for each participant:

• A1 is the participant's address (who receives samples and EQA round evaluation).
• A2 is the billing address (who pays for the services).
• A3 is the address for sending printed invoices.

The participant can view the data from the SEKK's database and, if an item requires update, can send a request for change to SEKK. The participants are not authorised to change the data in the database directly. Instead, they send requests to SEKK that SEKK reviews and processes (e.g. modifies the database).
If any participant manages multiple workplaces (e.g. detached workplaces) they may request SEKK (by e-mail) to appoint them as a group administrator. Then they can check the addresses and send the requests for address changes of all members of the group to SEKK.
Addresses A2 and A3 can be shared by different participants - SEKK controls address sharing.

Users

The list of the users appears in the table that contains:

• The list of all users if the user spravce is logged in.
• Only one row containing user's data for other users.

Each table row holds these buttons:

• Personal data: It is important to specify personal data (name, surname, e-mail, phone) as it is required by many functions of the app Cibule (such as making Requests and Forgotten password).
  We do not share personal data with third parties.
• Password: This button allows you to change the password. Any user can change its password (additionally the user spravce may change the password of any other user).
  The user spravce that received the password for the first login from SEKK (generic password) always must change the password. It is not possible to use generic password for the routine work.
  Cibule does not accept trivial passwords like 1234, abcd etc. The password must comply with the following rules:
  • must be at least 6 characters long
  • must contain at least 1 uppercase letter
  • must contain at least 1 lowercase letter
  • must contain at least 1 digit
  You can use special characters in the password (e.g. & @ < > [ ] ( ) * - + /). Remember your password - there is no way how to restore forgotten password. If you forget the password, use the function Forgotten password.
• Delete: This button is available only to the user spravce and serves to delete a user (but user spravce cannot be deleted).

Additionally the button New record located in the table header is available to the user spravce and serves to add new user.

If only one person cares about the data processing in the app Cibule you can use the account of the spravce for these purposes without any problem. The spravce must only change its password (it is not possible to use generic password for the routine work) and set up personal data.

For larger departments certain "division of workload" may be useful. For example, you might want to add more users to Cibule as follows:

• Leni - may enter the results only for the groups Biochemistry and Immunology
• Paul - may enter the results only for the groups Haematology and Transfusiology
• Alice - not allowed to enter anything, allowed only to read/view the results (she got the task of reviewing)

Note: To find grouping of the EQA programmes please see the EQA Plan.

This task should be easily solved by adding new users to the list and assigning relevant permissions to them.
As a username (login name) you can enter any string (at least 3 characters). Cibule will not let you create 2 users whose login names differ only in case (e.g. John and john).
Username cannot be changed later (not even by spravce). If you need to change the login name of any user, you must delete them and create new user.
 

As follows from the previous text the user spravce has a privileged position. This means that:

• This user cannot be deleted or renamed.
• Can add, modify and delete other users.
• Can change the password and personal information of the other users without knowing their password.
• Cannot be limited his permission to enter the EQA results - they can enter the results for all EQA rounds which his laboratory subscribes.

It is worth to note that the user spravce has nothing to do with the name of the person printed in the EQA reports (confirmation of attendance etc.). It may or may not be the same person.